Diocese of Melbourne

21. REGISTRY

* This department will be responsible in forming a unified system across the
diocese in the vital accurate recordings of baptisms, marriages, funerals
and divorces and those who have had marriage corrections. Also the
recording of all ordinations within the Diocese.
* The team will be responsible for the compilation of annual vital statistics
and maintain accurate files for each member of the Diocese.
* The department will also ensure a safe back up system is implemented to
protect all records
* The department of Registry should seek to use the latest technology to
address the task of sorting, indexing and cataloguing the paper records
archived, as well as to investigate the possibility of processing certificates
and documents electronically, in order to:
  - Make it feasible to access the documents that the faithful
  request in a timely manner
  - Provide multiple copies of the archiving media for storage
  and safekeeping
  - Provide parish priests access in a timely manner
  - Enable the diocese to have close real time statistics of
  Sacraments being celebrated

* Diocese Membership Cards
- This department will also be responsible for the development, issuing and
management of Diocese Membership Cards for every member of the
Coptic Orthodox Church Diocese in Melbourne and affiliated regions.
- The Diocese Membership cards will identify each person as a Coptic
Orthodox Christian and give them access to all Diocese amenities such as
the library for the Theological students etc.
- This will also assist with the overall database system for the Diocese